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Managing users ​

Users are one of, if not the most critical parts of your application, and it is key to have a solid understanding of how to view and manage them.

Visually managing users ​

To visually manage your users, go to Data & API → Authentication → Users.

From here, you will have a view of all the users who have been created:

Editing users ​

If you wish to edit the information of a user, you can simply double-click into a cell and update the information accordingly:

Adding users ​

If you wish to add a user, you can press the + Insert button in the top left and fill in the information of the new user:

WHY ADD USERS MANUALLY?

Adding users manually is useful for:

  • Testing — Create test accounts with specific roles or data
  • Admin setup — Add administrator accounts before launch
  • Support — Create accounts for customers who need help signing up

Deleting users ​

If you wish to delete a user(s), you can select the user(s) in the table, and then press the Delete button in the top left:

DELETING USERS IS PERMANENT

Deleted users cannot be recovered. Their authentication data, roles, and session information will be permanently removed. However, data in your tables that references their user ID will remain unless you explicitly delete it.

Managing user fields ​

The users table includes these fields:

  • Email — The user's email address (required for email-based authentication)
  • Display name — The name shown in the interface (optional)
  • Image — Profile image URL (optional)
  • Roles — Roles assigned to this user (see Managing roles)
  • Providers — Which sign-in methods the user has used (for example email, google, github)
  • User ID — Unique identifier for the user (auto-generated, read-only)

You can copy a user's ID by clicking on the row and using the copy action. This is useful for filters and relationships (for example, filtering records by user_id to show only data owned by that user).

Allowing users to sign up and log in ​

Having users sign up or log in on their own happens from inside the Interface by using the dedicated authentication actions in workflows. These actions let you build custom sign-up and login forms that fit your app's design.

Available authentication actions ​

All authentication actions are found in Interface → Workflows → Authentication:

For a complete list and detailed documentation of each action, see the Email/password authentication provider.

Changing a user's password ​

As an admin (manually) ​

You can reset a user's password directly from the Users tab:

  1. Select the user in the table
  2. Look for the password reset or edit option
  3. Enter a new password (minimum 6 characters)
  4. Save the changes

PASSWORD SECURITY

For security reasons, you cannot view a user's current password. You can only set a new one. WeWeb stores passwords securely using industry-standard hashing.

Letting users change their own password ​

Users can change their own password through interface workflows using these actions:

When a user requests a password reset, you'll need to handle the On password reset requested Event Trigger to send them a reset link or OTP code via email.

Current user data ​

Once authenticated, the current user's information is available throughout your app via the auth data in the binding window.

You can bind this data to elements in your interface or use it in workflow conditions and filters.

FILTERING DATA BY USER

A common pattern is to add a user_id column to your tables (using the User column type) and filter data to show only records that belong to the current user. This ensures users only see and edit their own data.

CONTINUE LEARNING

Next, define which permissions users have in your app.

Managing roles →